Category: Officers

a.k.a. Coach & Cheerleader You function as the team’s coach and cheerleader. Make sure your team has the information and support they need to succeed Don’t be afraid to experiment and try new things. Opportunities will arise, you don’t have to do them all and you don’t want to get overwhelmed, that said try and […]

Prepare agendas to ensure that all roles are filled for each meeting ahead of time and that we have at least one speech planned. If, for some reason, a speech is not planned, find another way to fill the time during that meeting (beg somebody to give a non-manual speech, plan a workshop or themed […]

VPM CORE DUTIES WELCOME PACKETS keep/maintain welcome packet to be distributed to guests contents include: membership application TM flyers sample magazine When you run low on brochures,  get more from the Toastmasters shop on the website; the club budget should shoulder the expense. NEW MEMBER ENGAGEMENT be early to meetings (in case guests are present) […]

Prepare agendas to ensure that all roles are filled for each meeting ahead of time and that we have at least one speech planned. If, for some reason, a speech is not planned, find another way to fill the time during that meeting (beg somebody to give a non-manual speech, plan a workshop or themed […]

Take notes during Executive Committee meetings and distribute afterwards, either via Slack or email. Take attendance during our weekly meetings and update the website attendance section. Assist President with executive committee meeting scheduling and agenda prep, if needed. Maintain club records, such as rosters, charter documents, and club correspondence. Update the officer list with Toastmasters […]

Make getting to the meeting space a little early a priority so that you can set up and make the space comfortable and appropriate (moving chairs, adjusting the temperature, turning on A/V equipment if needed). Securing an appropriate and accessible space that the club can meet in regularly is important. You might need to explore […]

Support the President – make yourself available to answer questions and provide advice and guidance. It is important for the Immediate Past President to attend Executive Officer meetings to ensure they can ask questions and have someone available that understands the strategies, decisions and actions of the previous administration. This was harder for me, but […]